Turner

Reception/Administrative Assistant

US-NY-New York
ID
2017-1352

Overview

TURNER, a national boutique PR and digital communications firm, is searching for an extremely organized, tech-administrative assistant to oversee day-to-day management of our office of 20+ professionals. Our ideal candidate has stellar organizational skills, incredible attention to detail and starts each day with a positive, contagious attitude. This assistant is also responsible for providing daily administrative, calendar and expense management support for the division’s VP executives.

Responsibilities

  • Provides daily administrative support to staff and executives, including but not limited to: hospitality for meetings and visitors, shipping and courier services, copying and scanning, managing subscriptions, purchasing office supplies, running errands, inventory/tracking of incoming and outgoing product, vendor management and event planning, etc.
  • Answers phones and gets to know clients, vendors, staff and teams
  • Manages inbound and outbound product pulls for product team
  • Daily errands for events, supplies and supplies within our storage unit
  • Learns agency’s time tracing and expense report systems and assists with expense reports
  • Maintains community spaces and all inbound management (kitchen, conference room, etc.)
  • Maintains and manages office calendars, including coordination of office social events and celebrations, philanthropic events and community outreach
  • Manages shared documents and folder organization within the network server
  • Books travel and creates itineraries, when needed
  • Serves as point-of-contact between offices, billing and HR, as well as for our building management team

Qualifications

Our ideal candidate:

 

  • 1 year of experience in an administrative or office management position
  • Demonstrates excellent organizational skills
  • Has the ability to lift boxes of product for showroom and can comfortably lift product/inventory up-to 50 pounds of occasionally, and/or up to 30 pounds of frequently, and/or up to 10 pounds constantly to move objects
  • Is comfortable working with/collaborating with associates at all levels; has the ability to multi-task and prioritize various activities
  • Has demonstrated the ability to research, evaluate and learn new technologies beyond Microsoft Office basics i.e. excel, Keynote
  • Has familiarity with other evolving programs, such as Google Docs and Dropbox, and can solve challenges with new tools
  • Is an “efficiency expert” and enjoys figuring out how to make processes better, faster and easier
  • Is a great communicator – verbal and written
  • Is familiar with virtual work environments, and can help coordinate a team that works from multiple locations
  • Can multitask, and never miss a deadline
  • Ability to problem-solve and manage operations challenges

 

For immediate consideration for this position, please submit your resume, cover letter and salary requirements.

 

Please, no phone calls – however, we’re open to any other creative communications you may want to try.

 

TURNER is an Equal Opportunity Employer.

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